Meeting Workspace

Inefficiently planned meetings leave participants feeling as if they wasted their time, and typically require additional follow-on meetings to clarify or convey information that could have been presented in the first meeting. By making sure all of the participants are clear about the agenda of a meeting, their roles, items they should be prepared to present, and others they should be ready to discuss, time is saved, productivity increases, and the number of meetings required to conduct business diminishes greatly.

flowtix™ MWS Component incorporates the functionality required to effectively plan, execute, follow-up on, and reduce the number of meetings held in your organization. Standard information such as time, date, location, and attendees is easily entered during the meeting planning process. Additionally, fields prompting objectives, agendas, and pre-meeting action items are included to smooth the execution of the meeting. Now everyone can be prepared to participate effectively in the meeting. When the meeting information is set, the moderator can simply click a link that will invite attendees to the meeting via an e-mail that includes all of the pertinent information.

Once received, authorized recipients can confirm or decline their attendance, modify the agenda, location, add attachments, action items, and invite other relevant resources to further streamline the meeting planning process. Any changes made by these recipients will automatically generate an email to the moderator, so information is always current.

Meeting follow-up is typically more important than the meeting itself. To make sure that information doesn't fall through the cracks, post-meeting action items can be assigned directly in the MWS system. Since MWS is an integrated part of the Enterprise Management Platform, all of these items can be filtered up to management, meaning as the status of these action items changes, management has full visibility into tasks that are being completed effectively, and others that may impede success of the meeting's objective.

• Anytime, anywhere access
• Web-based meeting collaboration
• Reduced need for face-to-face meetings
• Lower catering and travel expenses
• Meeting name, time, date, location fields
• Pre-populated e-mail invitations to attendees
• Objective field
• Agenda field
• Attachment capability
• Integrated action item functionality
• Authorized users can modify meeting information or invite other attendees
• Attendee acceptance or rejection of invitation
• Less meetings